Become a Vendor

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Vendor Information

*Vendors also displaying or entering alpacas may have vendor space available in the barn, again on a space available, first come/first served basis. Booth space may be located across the aisle from your animal stall, available in a few locations. If adjacent to your animal stall the booth size will be 8'x8' to keep within our barn layout.

Early Bird Registration saves you 10%!  $243 first space, additional spaces $180.  To take advantage of the early bird discount and save 10%, you must register online by January 30, 2012.  After January 30, 2012, all vendor booths are $270.00 for the first space, $200.00 for each additional space.  Final booth locations will be the joint decision of the Barn Manager and Vendor Coordinator. A confirmation email will be sent out at time of application receipt.

*Tables may be reserved for $6 each; chairs for $2 each. 

*One parking pass is included with your booth space; additional passes may be purchased for $15.00 each at Show Central.

*Silent Auction donations are encouraged and are an excellent marketing device.

*Vendors are encouraged to attend the Saturday evening dinner.  Tickets are available during the online registration. Online registration ends April 5, 2012.  If you have not signed up by that date and wish to attend the dinner, email Becky Zierer at lzbalpacas@aol.com.

*Denver, as a “Home Rule City,’ collects and administers its own taxes.  A Denver Sales Tax License is required, in addition to any other regular City or State license you may already have.  If you do not have a current regular Denver Sales Tax License and will be making retail sales at the event, you are required to remit a $5.00 special event license fee.  Upon check in, you will be provided the required forms: a City and County of Denver Special Events Sales Tax Return, Denver Sales Tax Application/Registration and Affidavit of Lawful Presence.  Vendors will be provided a copy of the appropriate sales tax rates and a map of the Event Center.  We are required to send a list of vendors to the Denver City Tax division and they did come and check the last two years.

*Set-up and check-in is Thursday, May 3rd from 10-7.

*Friday, May 4th from 5:00 pm to 7:00 pm, there will be a "Meet and Greet" event to promote the vendors.  You may want to circulate during that time and pass out business cards, exhibit your fashions and promote your business.

*Vendors are expected to have their booths open from 10-4 on Friday, 9-5 on Saturday and 9-4 on Sunday.  As always, keep in mind the exhibitors will shop any time you are available for sales.  The show hours are 8-5 on Friday (5-7 p.m. Meet & Greet event), 9-5 on Saturday and 9-3 (or until the completion of the performance show) on Sunday.  No vehicles will be allowed inside the facility to load or unload during any time the public is present.  Our performance show went well past 4:00 p.m. on Sunday last year and we can expect the same this year.  However, we will have carts available to assist you in unloading on Thursday and loading on Sunday.  Vendors may begin tearing down at 4:00 on Sunday. 

*Please email a brief description of your product or service to Maryann Mahaffey at maryann@AbsarokaAlpacas.com as soon as possible to be included in the exhibitor information packets and for announcements throughout the show so we can assist you in promoting your business! 

We at the Great Western Alpaca Show will do everything we can to make this event a success for each and every vendor. We welcome your suggestions and we will be on duty throughout the show to assist you in any way possible.

Note: To earn the early bird discount, you must fill out the vendor application and complete your payment by January 30, 2012.

Registration deadline is April 5, 2012.

The vendor application is available through the online registration system.  Please be sure to note any special requests.

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